When it comes to bookkeeping, ecommerce businesses face a unique kind of chaos: inconsistent payouts, high transaction volumes, and a tangled mess of sales, refunds, shipping fees, and taxes spread across platforms and time zones.
A2X accounting was built to tame that chaos — and for many sellers, it’s now an essential part of staying accurate (and sane).
Here’s why.
The Problem with eCommerce Bookkeeping
Calculate COGS (with Inventory Add-On)
When Should You Start Using A2X?
Make the Most of A2X with AIS Solutions
The Problem with eCommerce Bookkeeping
Selling on platforms like Amazon or Shopify is easy (well, not easy easy, but it’s all relative). Reconciling what actually happened in your books? Not so much.
Payouts are batched, delayed, and rarely line up neatly with a calendar month. One deposit might include a hundred individual transactions, each with its own fee, refund, and tax quirk. Some items ship this month, some next. Sales tax rules vary by province, state, and platform. And if you’re tracking COGS manually, good luck.
Trying to match all this manually in your accounting software can eat hours of time every month — and still leave you with reports you don’t trust.
That’s where A2X comes in.
What Is A2X Accounting?
A2X is a tool that connects your ecommerce platforms (like Amazon, Shopify, Etsy, Walmart, and others) to your cloud accounting software (QuickBooks Online or Xero). It acts as the translator between messy ecommerce payout data and your general ledger.
Instead of importing every individual transaction, A2X pulls in the platform’s settlement data and organizes it into tidy, summarized journal entries. These entries break down sales, fees, shipping income, refunds, taxes, and more, matching exactly to the payouts you receive.
No more guesswork. No more hours spent manually coding or reconciling. Just clean, reliable data flowing into your books.
Key Benefits of A2X
A2X takes the mess out of ecommerce accounting, turning a flood of transactions into clean, easy-to-read summaries that your books—and your brain—can actually handle.
Integrate Multiple Platforms
A2X works whether you’re selling on one marketplace or juggling several.
It integrates with today’s most popular platforms — Amazon, Shopify, eBay, Etsy, Walmart — and consolidates everything into a single source of financial truth. No more jumping between spreadsheets or guessing where that deposit came from.
Settle Accounts Automatically
Your income and expenses are automatically tied to payouts, with journal entries that align with your bank deposits. A2X handles the calculations, categorizes the transactions, and gives you a clear picture of what was earned — daily, weekly, or monthly.
That means less time crunching numbers and more confidence at tax time.
Connect to QuickBooks Online
A2X connects directly to QuickBooks Online and posts your income, fees, and expenses, including what you’ve paid in merchant or warehouse charges. This integration eliminates hours of manual data transfer and drastically reduces the chance of errors.
It’s especially useful for sellers already using QBO but still struggling to make sense of their ecommerce data.
Simplify Volume-Heavy Sales
When you sell in high volumes (and first of all, woohoo!), your books can quickly turn into a sea of line items.
A2X takes that raw data and summarizes it, giving you totals that make sense — not noise. Instead of getting lost in the details, you can focus on what the numbers are actually telling you about your business.
Know What Amazon Owes You
Amazon has a habit of holding onto funds—especially after a return, complaint, or oddball transaction—and keeping track of what’s actually yours becomes an extra thorn in your side.
A2X does the math for you, tracking what’s been paid and what’s still pending so you always know where you stand.
Compare Your Performance
Settlement periods often span two months, which makes monthly reporting a mess. A2X solves this by allocating transactions to the correct periods, even if they fall across two statements.
That means you can evaluate your performance month-over-month and year-over-year with clean, consistent data.
Simplify Sales Tax
Sales tax across provinces (and borders) is enough to make anyone’s head spin.
A2X sorts it all out by region—GST, HST, and everything in between—so you know exactly what’s been collected, where it belongs, and how to stay on the CRA’s good side (a very worthwhile endeavour).
Calculate COGS (with Inventory Add-On)
If you use A2X’s inventory add-on, it can calculate your cost of goods sold based on what’s been shipped.
That gives you a much clearer understanding of your actual profitability, not just your revenue.
Set It and Forget It
Okay, maybe don’t forget it entirely, but you can certainly trust it.
Once A2X is up and running, it hums along in the background—no nudging, no double-checking every line. You’re free to review entries if you like, but most users don’t need to lift a finger.
The numbers land where they should: accurate, timely, and ready to reconcile without the usual drama.
When Should You Start Using A2X?
If any of the following sounds familiar, A2X might be a good move:
- You sell on Amazon, Shopify, Etsy, Walmart, or multiple platforms
- You’re manually reconciling payouts and struggling to match them
- Your books feel messy and your reports don’t reflect reality
- You want to know what Amazon or other platforms still owe you
- You’re using QuickBooks Online but still rely on spreadsheets
- You want to understand profitability with accurate COGS
- You’re preparing to scale and need reliable, clean financials
A2X is your secret weapon for staying organized, saving hours, and finally making sense of those messy ecommerce numbers.
Make the Most of A2X with AIS Solutions
A2X is powerful, but it’s not plug-and-play out of the box. Getting it set up correctly — especially if you’re selling across multiple platforms — can make all the difference between a streamlined process and a confusing one.
That’s where we come in.
At AIS Solutions, we help ecommerce sellers implement A2X in a way that fits their business. We configure your platform connections, map your accounts in QuickBooks Online, and ensure everything flows cleanly from sale to reconciliation. We don’t just drop the tool into your lap — we make sure it works, and keeps working, as you grow.
Whether you’re selling hundreds of items a month or thousands, A2X gives you clarity, accuracy, and peace of mind, helping you get the most from it.
Thinking about using A2X? Book a call to talk about whether it’s right for your business and how we can help you get started.
Welcome to AIS Solutions. We’re a Canadian bookkeeping and cloud accounting firm with expertise in virtual bookkeeping, bookkeeping for ecommerce, SaaS companies, landscapers, and contractors.
We help business owners make good financial decisions by providing accurate real-time numbers.
We also specialize in QuickBooks training.
- If you enjoyed this article, you might also like ‘How to Choose the Right Platform for Your Ecommerce Business.’
- If you’re a business owner interested in learning more about our bookkeeping services, we’d love to chat with you. Head over here to arrange a time for us to meet.
- If you’re interested in QuickBooks training, head over here.
