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Bookkeeping for Health and Wellness Businesses

Why is proper bookkeeping for health and wellness more necessary?

AIS Solutions

The health market has been considerably expanding for quite a while now. Entrepreneurs from this field can now set up their businesses and market their services easily due to the increased public interest and facile promoting channels. However, as in most other industries out there, professionals keep their primary focus on the provided services and generally lack the skills necessary to manage the financial side of their business properly. This is only normal since it’s your duty as a professional to ensure you offer the best products and services in your gym, spa, salon, or wellness centre.

Nevertheless, if you’re planning to lead your business down the road to prosperity, you need to understand its financial health and requirements. Being aware of the state of your accounts will ensure legal compliance and provide you with insights regarding the performance of your business. Opting out for professional accounting for health services will help you keep the business focused on cash flow, track revenues, and improve the overall business operations. As you probably know, keeping your financial data secure, up-to-date, and well managed can have a massive impact on how your business improves over time.

By outsourcing your bookkeeping, you will gain prompt and punctual access to structured reports of your financial data. At the same time, you’ll have the certainty that all your invoices are paid on time and that you are not paying more tax than you should.

massage, spa, back-272823.jpg

Why is proper bookkeeping for health and wellness more necessary?

AIS Solutions

The health market has been considerably expanding for quite a while now. Entrepreneurs from this field can now set up their businesses and market their services easily due to the increased public interest and facile promoting channels. However, as in most other industries out there, professionals keep their primary focus on the provided services and generally lack the skills necessary to manage the financial side of their business properly. This is only normal since it’s your duty as a professional to ensure you offer the best products and services in your gym, spa, salon, or wellness centre.

massage, spa, back-272823.jpg

Nevertheless, if you’re planning to lead your business down the road to prosperity, you need to understand its financial health and requirements. Being aware of the state of your accounts will ensure legal compliance and provide you with insights regarding the performance of your business. Opting out for professional accounting for health services will help you keep the business focused on cash flow, track revenues, and improve the overall business operations. As you probably know, keeping your financial data secure, up-to-date, and well managed can have a massive impact on how your business improves over time.

By outsourcing your bookkeeping, you will gain prompt and punctual access to structured reports of your financial data. At the same time, you’ll have the certainty that all your invoices are paid on time and that you are not paying more tax than you should.

bookkeeping for health and wellness

How can professional bookkeeping help your health and wellness business?

Here’s how dedicated accounting for health services can help your business:

Payroll Management

Most businesses in this industry, especially in the fitness niche, don’t usually have direct and simple payroll management. This is due to the fact that most organizations have a mix of full-time, contract, or seasonal staff and commissioned employees. Managing the timesheets and compliance standards while running payroll by yourself takes valuable time that you can invest in other areas of your business.

Accounting Skills and Software

The costs of employing an in-house professional to deal with your business’s bookkeeping and payroll parts will leave a mark on your profit margin. Apart from the extra salaries, you’ll also need to consider the cost of the necessary software. Outsourcing those previously mentioned will allow you to capture all the benefits for a fraction of the cost.

Accurate Financial Statements

From capital outlays to seasonal surges, the finances in the health and wellness industry can be a true roller coaster ride. Regular updates regarding your income statements, cash flow, and balance sheets will provide you with insights regarding your business performance. This way, you can make better, well-informed business decisions.

Revenue Tracking

Most health and wellness industry businesses rely on memberships as their main income stream. However, along with members comes the management of automated billing and recurring revenue, which can get messy if not handled properly. A professional bookkeeper can track your revenue from different sources and handle the deferred revenue.

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What are the benefits of outsourcing accounting for health services?

Apart from the previously mentioned advantages of outsourced bookkeeping, the list of benefits keeps going. Below, we’ve listed the main benefits of outsourcing bookkeeping for health and wellness businesses.

Save Time

Everybody could benefit from a little more time when it comes to business management. Outsourcing your bookkeeping is definitely an easy way to loosen up your schedule. In parallel, you’ll also avoid the need to hire, manage and train an in-house employee that can take care of this responsibility.

Save Money

Although there is a common misconception that states that outsourcing makes up for a costly expense, this is certainly not the case in this industry. As previously mentioned, the costs of outsourcing are considerably lower than hiring a professional to perform the same tasks in-house. Besides, you’ll also avoid costly mistakes and eventual penalties regarding tax compliance.

Keep Focus

As a health and wellness business owner, you’ll have to keep your focus on increasing the sign-up rates, managing promotions and memberships, or scheduling classes. Outsourcing your bookkeeping will not only reduce the risk of errors in your books but will also offer you the time to focus on other important aspects of your business.

Increased Scalability

As your business grows, your accounting needs grow along with it. An in-house or part-time bookkeeper will probably don’t have the skills or resources to fit the requirements. Opting for outsourced bookkeeping services will grant you constant access to the resources you need to scale your business evenly.

Invoice Management

Unfortunately, bills and invoices and unavoidable expenses. However, systems that automate the payments can in implemented in order to diminish the number of things you need to worry about on a monthly basis. Through an integrated billing system, all your data can be configured to sync with the accounting software, therefore eliminating the need for double data entry.

Payroll Reconciliation

Regardless of the industry you activate in, paying your employees on time should be a key part of your operations. Payments need to be set up properly and in compliance with the employment laws of your state. Again, there is payroll software designed to help you automate these processes that sync with your accounting software and allow your bookkeeper to reconcile pay runs with your bank account.

Performance Insights

When properly implemented, new-generation accounting software can provide crucial metrics for your business such as available cash, money paid or owned, payroll liabilities, sales tax, or equity ratio. A professional can translate these metrics into data trends, therefore allowing for more informed business decisions.

Cloud Benefits

Through cloud computing, your data is automatically backed up and easy to access from wherever you are, at any time. That guarantees that your data is always available and cannot get compromised by human error. Apart from the extended security and increased accessibility, cloud accounting presents a more simple and organized way to keep track of your files.

AIS Solutions

About AIS Solutions

AIS Solutions offers a wide range of services designed around your specific industry needs. We blend our expertise with experience and the latest technologies in order to deliver flawless services and assist businesses to scale up in their field.

For many years, our business was based on delivering personalized accounting solutions and tax services to clients. We decided to expand our services and form a team that is able to deliver consistent and reliable bookkeeping solutions, hence having a larger positive impact on our customers’ lives. Over the years, we’ve grown and defined a team just as passionate about changing the lives of our clients as we are.

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Frequently Asked Questions

When do I know if I need to collaborate with a bookkeeping firm?

Whether you need to employ the services of a bookkeeping company or not, it’s a personal decision for you as a business owner. There are cases in which you might be better off handling your own books if you have the time and expertise to do so. However, as stated above, a professional bookkeeper brings its own benefits to the table.

What kind of services for my business could you provide?

We balance your books, monitor and reconcile your bank accounts and credit cards to catch any discrepancies, all your bills are paid on time, your government remittances are current, your payroll completed and the money owed to you is collected. Click here to overview the full list of services.

My accounts are quite messy. Is that going to cost me extra?

Bookkeeping for health and wellness can get messy but worry not: leaning up your books will be included as part of our work estimate. At the beginning of every collaboration, we provide our clients with a set of clean books that have been thoroughly checked for any eventual errors.

I want to do my own accounting. Where do I start?

We offer professional training for QuickBooks accounting software regardless of your current knowledge level. Click here to learn more about this.

I have a question that is not on this list. Who do I talk to?

Our team is always here to help you through and clarify any questions you may have. Feel free to contact us, and we’d be more than happy to have a no-obligation chat.