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    AIS Solutions – Virtual bookkeeping services in Canada

    First things first – What are virtual accounting solutions?

    Simply put, virtual bookkeeping is a form of bookkeeping that is carried out over the internet. It allows a bookkeeper to telecommute instead of carrying out the work in a physical setting.
    Instead of entering receipts and expenses manually, the accountant uses accounting software to carry out the necessary work. This facilitates the collaborative process and grants the business executives easy access to vital information.

    Due to the fast-paced evolution of cloud computing over the past few years, virtual accounting solutions, or cloud accounting as it is also known, are quickly gaining widespread popularity. This is mainly due to the high degree of comfort and accessibility this type of accounting solution provides. We’ll dive deeper into the benefits of virtual bookkeeping below on this page.

    virtual bookkeeping services in Canada
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    How do virtual bookkeepers operate?

    Virtual accounting companies usually employ the latest cloud-based bookkeeping software to carry out their work. When setting up a collaboration with a virtual bookkeeping firm, the service offer is designed around the specific needs of each company. Modern accounting software allows bookkeepers to easily manage the complexities of taxes, payroll, budgeting, expenditures or billing.

    One of the biggest advantages of virtual accounting solutions is the ability to scale with a business. If your company grows rapidly or finds itself in need of short-term additional help, it can be quite difficult to find that transition. Nowadays companies no longer have to put in the effort to find and install a new in-person accounting team. Instead, they can simply scale up their current contractual terms of service to fit their business needs.

    Future-proof your business infrastructure. Opt-in for virtual bookkeeping services in Canada

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    What are the main benefits of virtual bookkeeping solutions?

    Compared to the traditional ways of carrying out accounting work, modern cloud-based accounting yields a lot more benefits. From the ability to scale effectively to not being limited by geographical restrictions, the advantages of outsourced virtual bookkeeping are many. Below you can take a look at some of the most important benefits of virtual accounting.

    Lowered Expenses

    By outsourcing your bookkeeping to a virtual accountant, you’ll save the time, effort, and finances necessary for infrastructure acquisition, installation, and employment. Besides, you can easily scale according to the evolution of your business.

    Reduced Administration

    By opting in for outsourced virtual bookkeeping you eliminate the need to invest time in software installation, and other administrative tasks like back-ups. Less time spent on micro-management allows you to spend more time on the productive activities that help your business grow.

    Enhanced Flexibility

    Due to the wide array of features digital accounting platforms offer, you can benefit from a custom-tailored accounting solution designed around your specific needs. Increased scalability allows you to adjust the processes to your needs so that you can develop proven and effective workflows.

    Extended Security

    Through virtual bookkeeping, all your vital business data is safe and sound at all times. Since it’s stored online, your data is safe even if an employee loses a laptop or an office is damaged by a natural disaster. Cloud providers offer a complex level of security like access control and advanced encryption procedures to ensure that only authorized personnel can access the data.

    Ensured Compliance

    Virtual accounting solutions help public and private companies meet compliance standards by producing accurate financial statements, yearly tax returns or quarterly estimates. Certain accounting platforms even automate the revenue recognition to comply with the legally required accounting standards.

    Process Automation

    Cloud-based bookkeeping software employed by virtual accountants automates a wide variety of accounting and banking tasks, therefore reducing the amount of manual work required. Most accounting platforms automate processes like sending recurring invoices, scheduling reports, managing subscription payments or automating transactions import.

    On the look for virtual bookkeeping services in Canada?

    Book a zero-obligation meeting with us and find out how we can help you

    SCHEDULE A CONSULTATION

    Here’s what others say about their experience with AIS Solutions:

    I have had the good fortune to work with Juliet and her team, at AIS, on 2 business circumstances over the last few years. Her commitment, dedication and professionalism are unquestionable. In every circumstance, she and her team have treated our business like their own. A results-oriented, knowledgeable, focused team of professionals with the highest degree of integrity. It has been a pleasure to work with them.”
    Gary BrentDeblen Holdings Limited
    Gary Brent
    Just wanted to thank you for last week’s QuickBooks training. I look forward to using it…hopefully proficiently…and you provided a great framework with which I can get started. I also really appreciate the handout you supplied at the end of the session. I will make good use of that, I’m sure!”
    Buffy KnowltonWorkshop Facilitator & Author
    Buffy Knowlton
    Juliet is very professional in her business and is highly thought of by her staff, she leads by a good example. Through our years together at BNI I have also got to know Juliet on a personal level and know she has high standards and morals. This makes it easy to refer her. I would not hesitate on recommending Juliet to anyone I know.
    Sharon JackmanPresident at Service First Forwarding
    Sharon Jackman
    I have now had the pleasure to work with Juliet on 5 mutual corporate tax clients. I can honestly say Juliet and her team are not only cheerful, but they are good! The amount of time that has gone into these mutual clients has been about 20% lower than a comparable-sized client without a trained bookkeeper. The records are clean and reconciled. Any unusual items are easily explained, and the team is quick to provide any information we request. If you want accurate date books and records and to possibly save money on your year-end accounting and tax fees, I would highly recommend AIS Solutions!
    Tim MironCA Partner Beckett Lowden Read LLP
    Tim Miron
    When we started our business, the thought of finding an accountant was overwhelmingly daunting. There are hundreds of accountants listed in the phone book and online but how can you possibly know who you will connect with – who you will trust? I searched through websites and AIS was the first and only site that I related to. I liked the way everything was spelt out for me and I felt compelled to contact them. I met Juliet shortly after and I knew instantly that I’d made the right decision. She was down to earth and friendly while still being knowledgeable and helpful. It’s been 5 years – through the ups and downs of our business – from a partnership to incorporation and through the chaos of the recession but I’ve always been grateful that I’ve had Juliet by my side.”
    Rina RovinelliOwner Maximum Woman
    Rina Rovinelli
    AIS came to Breyer Casting Technologies some 16 months ago. At that time the financial reporting of the company was in disarray and out of control. Juliet and her team quickly put the disciplines in place and within 90 days had control of our financial situation. Today Breyer Casting has a clear and precise picture of its financials through Pro Forma’s, Cash Flow, Labour and Material schedules and requirements. If you’re looking for a highly motivated professional financial services group I would highly recommend you sign up for the AIS financial team today.”
    Bob GreenPresident Breyer Casting Technologies Inc.
    Bob Green
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    Looking for virtual bookkeeping services in Canada? We’re here for you.

    Our dedicated professionals can help you along the entire process including the cloud-migration process. We go through five steps in order to ensure a smooth transition to virtual, cloud-based bookkeeping: analysis, conversion, verification, connections and training.

    With over 20+ years of experience in bookkeeping, we can now leverage our experience in order to help other businesses grow and thrive. We believe in the digital economy. We understand that cloud technology is the ultimate tool to give small businesses a fair chance at growth and success. At the same time, we also know it’s vital to get the right information at the right time in order to navigate and manage your business the proper way. And that’s exactly what we provide to our customers.

    Frequently Asked Questions

    Most frequent questions and answers

    No, this will not be the case. When making the transition to cloud-based accounting you’ll be able to decide the level of access you need. After the set-up, the accounting firm you collaborate with will ensure that you’ll have 24/7 access to your business’s vital information.

    Transferring accounting data from on-side to a remote bookkeeping company is a simple process that should not require you to make any big changes. Some companies that offer virtual accounting solutions, like AIS Solutions, operate with various software programs that make the switchover as painless as possible.

    Cloud-based accounting software uses encrypted connections when transferring data. This means that the data is encrypted before sending from your device to the remote server and then again when it returns.

    Yes, it is. When you opt-in for virtual bookkeeping services in Canada, apart from the high level of accessibility you’ll benefit from, cloud computing will also increase the security of your business data. Your data will be safe and secured through high-grade encryption.

    Due to the high number of options existing, that is hardly the case. Cloud-based bookkeeping is a lot more affordable than traditional bookkeeping, halving the total estimated costs. Hiring an in-house accountant will usually mean a higher amount of finances allocated to that department, including salary, and instalment costs.