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AIS Solutions – Essential bookkeeping tips for spa business owners

Why is good bookkeeping vital for spa and wellness businesses?

Apart from offering the right services for your clients, owning a salon or spa business comes with many responsibilities like overseeing the company’s growth and dealing with the financial part. We understand that as an entrepreneur, time is an extremely valuable resource, and it can get quite difficult to try and divide it around all activities. However, when it comes to the financial and compliance aspects of your business, you cannot afford to make any compromises.

The decisions you make in this field have a major impact on the health and future of your business. We have prepared a list of good practice indications and bookkeeping tips for spa and salon owners.

Looking to outsource the bookkeeping services for your spa business?

Connect with us and find out how we can help.

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Bookkeeping tips for spa and salon business owners

1. Have everything set before opening

If possible, set up all the financials and administrative pieces before you start your business. One of the secrets of successful bookkeeping is the meticulous preparation before you even open the doors. If your business has been operating for a while without a system in place, getting your books in good shape might prove to be expensive and time-consuming. However, when you choose to collaborate with us, you’ll get all the assistance you need to successfully convert your business to Quickbooks Online.

2. Track all your expenses

Although keeping track of all our invoices, slips, and receipts can seem like a hassle, it’s a task that it’s well worth the effort. Even when you use cash to pay for a business expense, recording the smallest of purchases is necessary. Claiming all of your ITCs (Input Tax Credits) can save you hundreds if not thousands of dollars in GST/HST every year. Also, ensure you have separate debit or credit cards for both personal and business accounts. This process makes the differentiation between finances a lot easier. A professional bookkeeper will always advise you to maintain credit and debit cards you use for business transactions separate from your personal account.

3. Always stay up-to-date

This bit of advice is applicable to all businesses regardless of the industry they activate in. Always keep the books up to date and stay disciplined with the bookkeeping and financial management of your business. The best way to do this is to create a weekly routine of documenting all income and expenses on a specific day of the week and turn this into a habit that you stick with for the years to come. The more time you let pass without tracking your expenses, the more difficult it will be to put things in order when you start.

4. Outsource when necessary

Cloud-based software and online communication have made outsourcing an effective option for small businesses all across the globe. These days, you are no longer limited by your location when choosing a bookkeeping company to collaborate with. Therefore, if you are not interested in handling all the setup and managing the software yourself, you can always outsource your bookkeeping to a specialized company. A bookkeeping firm like AIS Solutions can help support your business by handling all the financial responsibilities and bookkeeping tasks. In return, you’ll be able to dedicate more time to providing the best possible service for your clients or developing your business in other areas. Cloud computing has made outsourcing bookkeeping services a lot easier. You don’t need to wait for mistakes to happen or to get overwhelmed by the accounting necessities of your business. Outsource at the right time and start saving time and money.

What are the benefits of outsourcing accounting for your spa?

As cloud technology evolves and business owners are no longer limited by location, outsourcing bookkeeping services gains more and more popularity. So what are the main advantages when you choose to outsource the bookkeeping needs of your company to AIS Solutions?

Financial Insights

Make better business decisions based on the “mission-critical” financial information we provide.

Fewer Taxes

You may be able to pay less in taxes because our expert team is here to make sure you claim all the expenses your business is entitled to.

Lower accounting fees

We provide all our client’s with a clean set of books, up-to-date and error-free, so their accountant will spend less time making the year-end financial statements.

Profit Increase

Most companies see a profits increase by over 12% following outsourcing their bookkeeping to a professional.

Focus On Growth

Unfortunately, bills and invoices and unavoidable expenses. However, systems that automate the payments can in implemented in order to diminish the number of things you need to worry about on a monthly basis. Through an integrated billing system, all your data can be configured to sync with the accounting software, therefore eliminating the need for double data entry.

Best Outsourcing for Bookkeeing

If you’re thinking of outsourcing the bookkeeping services for your spa business, AIS Solutions is here to help. Our dedicated team can cover your company’s entire bookkeeping. We have plenty of experience working with small and medium-sized companies across Canada and can operate efficiently from a distance.

Need more than bookkeeping tips for spa and salon businesses?

Connect with us and find out how we can help. TALK TO US

Talk to us

Here’s what others say about their experience with AIS Solutions:

I have had the good fortune to work with Juliet and her team, at AIS, on 2 business circumstances over the last few years. Her commitment, dedication and professionalism are unquestionable. In every circumstance, she and her team have treated our business like their own. A results-oriented, knowledgeable, focused team of professionals with the highest degree of integrity. It has been a pleasure to work with them.”
Gary BrentDeblen Holdings Limited
Gary Brent
Just wanted to thank you for last week’s QuickBooks training. I look forward to using it…hopefully proficiently…and you provided a great framework with which I can get started. I also really appreciate the handout you supplied at the end of the session. I will make good use of that, I’m sure!”
Buffy KnowltonWorkshop Facilitator & Author
Buffy Knowlton
Juliet is very professional in her business and is highly thought of by her staff, she leads by a good example. Through our years together at BNI I have also got to know Juliet on a personal level and know she has high standards and morals. This makes it easy to refer her. I would not hesitate on recommending Juliet to anyone I know.
Sharon JackmanPresident at Service First Forwarding
Sharon Jackman
I have now had the pleasure to work with Juliet on 5 mutual corporate tax clients. I can honestly say Juliet and her team are not only cheerful, but they are good! The amount of time that has gone into these mutual clients has been about 20% lower than a comparable-sized client without a trained bookkeeper. The records are clean and reconciled. Any unusual items are easily explained, and the team is quick to provide any information we request. If you want accurate date books and records and to possibly save money on your year-end accounting and tax fees, I would highly recommend AIS Solutions!
Tim MironCA Partner Beckett Lowden Read LLP
Tim Miron

Frequently Asked Questions

Most frequent questions and answers

If your business is currently too small to hire an in-house accountant or you just don’t have the time or knowledge to do it yourself you should consider outsourcing the bookkeeping task. Although accounting software like QuickBooks, makes the bookkeeping process more facile for small business owners, the software can prove to be more complicated than expected. You can then choose to outsource the bookkeeping and focus on other areas of your business or take a QuickBooks training course to learn how to properly handle the job yourself.

At the beginning of the collaboration, you will need to provide information in regards to your business assets like buildings, properties, equipment and such. You will also need to provide a list of accounts, loans, credit card bills and other debts.

Your accountant will provide you with a list of things that you need to cover before starting the collaboration.

Poor financial management is the main cause of business failure. Many small and mid-sized businesses fail to manage and measure their finances appropriately, causing them to fall out of business eventually. A bookkeeper will help you instil good financial practices in place and avoid common mistakes and consequences such as:

  • Insufficient tax planning
  • Lost revenue
  • Missed financial opportunities

 

A dedicated bookkeeper can handle all your profit and loss statements, account reconciliations and regular balance sheets in a timely manner, therefore, helping you get your finances under control with a minimum input of effort on your part.

Our team is here to answer your questions and help clarify any enquiries you may have. Feel free to get in touch with us through the contact page and schedule a zero-obligation meeting with one of our dedicated experts.

Whether you need bookkeeping services for your spa or wellness business, QuickBooks training or any other services in our range we’re here to help.

Small businesses are no longer forced to work with local bookkeeping companies. The evolution of cloud technology helps bookkeepers secure access to their client’s books remotely at any time, from anywhere. This comes in as a massive advantage for the small business owners because now they can choose a bookkeeper with experience in their industry and particular operations instead of choosing from the local community.

Need more than bookkeeping tips for spa and salon businesses?

Connect with us and find out how we can help. TALK TO US

Talk to us