American writer Wallace Wattles once said “it is essential to have good tools, but it is also essential that the tools should be used in the right way.” QuickBooks Online is a crucial tool for businesses, yet few people understand the full extent of its power. That’s because this completely contactless, paperless accounting software provides accurate and efficient reporting regardless of skill level. Scheduling, invoicing, income, expenses, payroll, ecommerce, and data entry are common ways the software is used, but the truth is that only a small percentage of the over 4.3 million customers who rely on QuickBooks use the software to its full potential. A lack of QuickBooks training and knowledge lends itself to missed opportunities for most businesses.
As Inc. points out, “having a solid understanding of how QuickBooks Online software works is a quintessential skill for small business owners and many accountants.” Here are five reasons why you should invest in QuickBooks Online training, no matter your role or skill level:
1. Maximize Profits with Forecasting & Reporting Capabilities
Most people simply aren’t aware of all the robust features of QuickBooks Online like the software’s powerful forecasting and industry-specific reporting capabilities. Accurately tracking your sales and expenses in real-time is essential to your success, but it’s only the first step. When you accurately project sales, revenue and expenses you will maximize your profits while reducing unnecessary spending and staffing. Plus, accurate forecasting can help you better manage your cash flow which will allow you to take advantage of time-sensitive opportunities.
2. Ensure Consistency Across Your Organization
QuickBooks Online is a cloud-based software which allows multiple users to work within it simultaneously. This is a great feature that saves time while keeping data secure. The caveat is that all users must use the software consistently. This is particularly challenging when untrained users with different skill levels, understanding, and accounting needs access the program.
Whether an office manager, owner, or owner’s spouse, customized training that’s designed to address the uses and needs of your organization and staff will eliminate this issue and ensure everyone is equipped with the knowledge, confidence and skillset to use this powerful tool consistently.
One of the advantages of QuickBooks Online is that when everyone is trained on how to use it, the program eliminates the need to share data between users. You won’t have to wonder who has the most up to date files or worry about sharing files securely. The result is reduced IT challenges and simplified work processes for everyone.
3. Address Staffing Needs
Since QuickBooks Online has an audit log it can automatically track and filter user activities while recording transaction history. This feature makes it easy to identify any changes in your books and also provides an opportunity to identify and train staff who may need support in better optimizing their use of the program. Providing this support will improve your internal efficiencies while also benefiting each individual person on your team by upgrading their skill set.
4. Bring the Office to You
The pandemic has changed the way many organizations are doing business, and with less access to the office than ever, QuickBooks Online has become essential for helping small businesses keep records safe and accurate. Virtually training sessions will give you and your team a customized, inside look at the best way to fully manage the most important aspects of your business, all from the comfort of a home office.
5. Track your ROI
With the right training, you can also learn how to integrate third-party applications with QuickBooks Online. Apps like A2X, a tool that helps e-Commerce businesses see a detailed view of sales activity and the fees associated with Shopify, Amazon, Walmart, eBay, etc. This information is essential to help you track costs, inventory and much more. With this data on hand you can better understand the amount of time it takes for your costs to be recouped. The program can also give you a detailed look into the effectiveness of your sales and marketing campaigns so that you can make essential tweaks and changes to maximize your ROI.
Whether you’re a self-starting business owner looking to pivot to a cloud-based accounting approach or have enlisted the help of your spouse to keep track of your books, our QuickBooks Online training is customized to each person’s skill set and experience.
Offering an array of services and options that allow you to optimize productivity and efficiency, QuickBooks Online is a truly indispensable resource. The best way to familiarize yourself with this product is through a certified, flexible, custom training session tailored specifically to you, your team and most importantly, your business. AIS Solutions offers tailored training packages catered to your specific needs that use real-life examples from your own accounts. Call us now for a free, no obligation consultation and learn how our QuickBooks training and improve your bottom line.